Points to be observed in framing specification of an item.

Following are the main points which should be kept in mind while preparing the specifications:

• Quality of Material
• Quality of Workmanship
• Mode of Payment

The specification of each item should cover:

• General scope of an item
• Materials Required
• Processing of material
• Construction Operations
• Finishing All the elements which are included in the items:

Mode of measurement, deductions to be made etc. and payment.

However, to have compact and wide coverage, to the specification, it is appreciable to apply following tips:

They should be written in very clear Un ambiguous and Legal language.

There should not be any room for doubt and it should not be double meaning.

Well known abbreviation should be written. The specification should be short in length but more in depth of understanding.

The information conveyed in the specification should be accurate to avoid overpayment.

The conditions and texts should be practicable and applied easily.

Legal Aspect of Specification:

The specifications carry more legal strength than drawings. It means, if there is discrepancy between the drawing and specifications, whatever is conveyed by the specifications shall be final and binding.

The contractor may try to exploite the oversights, omissions in the drawing and this may result in unnecessary overpayment to the contractor. In the event of conflict within the drawings, the large scale details shall govern the small scale details.