Need of Intranet in an organization :-

1. Strategic Alignment - The attention span of the average human is eight seconds, according to a well-publicized study by Microsoft. Eight seconds: That’s not a lot to work with if you’re a corporate communications professional trying to reach busy employees already overwhelmed with emails, messages, notifications and other communications.

2. Employee Engagement - As we’ve pointed out in other blog posts, employee disengagement is one of the biggest challenges HR departments and companies as a whole are grappling with these days. Much of the problem stems from a sense of disconnection that many employees feel. They’re cut off from each other, the larger organization and its mission. Finding their place in the company, forming relationships, getting assistance and answers, getting useful feedback, learning new skills and developing their careers are all a struggle.That may seem like many problems, but an interactive intranet offers a single solution for all of them. It provides as a complete employee experience hub – one holistic environment for onboarding, mentoring and on-the-job learning, feedback and recognition, networking and collaboration, corporate communications and dialogue, HR information and support, knowledge sharing, expertise location, social connection and more. It’s the heart of company culture, where people from across the company come together and form one unified team.

3. Better Collaboration - Interactive intranets function as true digital workplaces, powering fast, frictionless collaboration. There are spaces and capabilities for team, group, departmental and cross-functional collaboration, as well as for work with external agencies and contractors. Each space brings together all the people, information, content and resources needed to get work done.An interactive intranet also pulls in information from external collaboration and communication tools, bringing formerly siloed content and conversations into one centralized, searchable and organized environment. Jive specifically offers integrations with SharePoint, Office 365, Google Drive, Box and more.

4. Corporate Memory - Companies have a huge investment in “intellectual capital,” including ideas, inventions, practices and the collective know-how of employees. Those assets go to waste when they aren’t saved, shared and re-used. Unfortunately, most companies suffer from acute “corporate amnesia.” Most of their collective knowledge is trapped in silos or the heads of employees, quickly forgotten, and permanently lost when people leave the company. An interactive intranet acts as a living library and institutional memory, capturing and preserving ideas, discoveries, insights and innovations that would otherwise be lost. It turns transient interactions into lasting collective knowledge that’s visible, searchable and re-usable – so instead of constantly forgetting, companies learn and get smarter over time.

5. Employee Support for HR and IT - HR and IT teams spend a lot of time supporting users and answering their questions via email or phone. Users may have to wait a day or more for an answer, and then more hours or days if they have follow-up questions. The whole process is costly, time consuming and frustrating. Think of all those help desk people answering the same question from different users, over and over again.

Benefits of Intranet in an organization :-

1. Enhanced employee engagement - A research by Gallup shows that around 70 percent of American employees aren’t engaged in their workplaces. Although there has been slight improvement since then, today’s figures are still worrying by all accounts. It’s no rocket science that feeling of disengagement breeds disinterest and a feeling of lack of inclusion. These are two factors that contributes to a productivity drain in organizations. An intranet represents an effective tool to keep employees in sync with not just the company’s operations but also with one another

2. Increased productivity - Perhaps one of the most apparent benefits any organization can get from using an intranet is increased productivity. Intranets are tailored to business needs and specification. Irrespective of what kind of organization you’re running, an intranet can provide you with a one-stop-shop to access all the tools your employees will need to work effectively. Of course, that’s not all. Since intranets foster interconnectedness and effective communication, information is dissimilated in a timely manner.

3. Better connection and collaboration of distributed employees - An intranet represents one of the most effective collaboration channel available to any organization. It enhances free and rapid communication between your teams; easy exchange of ideas, sharing of documents, simultaneously completing work together without being at the same location and interacting with other teams. It also helps employees within an organization to be constantly aware of what each team is doing and the direction with regards to ongoing company projects.

4. Streamlined communication of change management - Proactive communication of proposed and ongoing changes is yet another important benefit of an intranet. If you want to stay relevant, change is inevitable. Your company might be planning to merge with another, change the leadership, or move to a new industry. Whatever the reason, change is met with resistance, mostly if the staff lacks adequate information in advance.

5. Efficient time management - It may sound like a broken record, but “time is money.” If your organization is going to get from point A to B in the fastest possible time, then an intranet holds immense potential to help you achieve that. Employees will be able to cut through otherwise time consuming task as a result of aggregation and centralization of information and tools.